If you’re finding that you’re losing time in your already busy schedule and wondering how you’re going to make it out on the other side, here are some time management tips from business coach, David Guest.
Make a list of your tasks.
Spend a day or a week monitoring your work and activities. From reading news online or checking emails to talking with colleagues or phone calls. You might find that you’re going around in circles with your tasks, coming back to the same tasks more than twice in a day. Make a note of how much time you spend on each task or activity.
Figure out the time wasters.
Pinpoint where you’re spending all of your time instead of finishing one of your priority tasks. Maybe you just need to shift your tasks to different times of the day.
Also consider what other times in the day you can check your emails or make phone calls, such as driving or travelling by public transport, waiting for an appointment or over morning coffee. But don’t overwhelm yourself either.
Re-organise your time.
Set yourself time management goals to meet by the end of the day. Even set yourself goals not to look at your emails in the morning, or limit news reading to less than half an hour a day.
There will be tasks that are not the best use of your time. Look at your task list, figure out if they’re tasks you hate doing or tasks that can be done by another person. Even look into outsourcing to consultants.
Make sure you take time out.
Your mind will be more clear and more focused if you schedule breaks in your day, even schedule days off each week.
Don’t forget to schedule in times to read the news and surf the net.
Set long-term goals.
Once you’ve got your day-to-day and week-to-week schedule sorted out, think about your long-term goals. Utilise your new time management strategy to set some time aside for future business projections.
Setup a track record for your goals.
Make sure you monitor how your plans are going. You don’t want to lose track of where your business projections and plans are going. This will help you follow through with your goals.
Keep track of your meetings and tasks using your computer’s calendar. You can also setup reminders and task lists on your computer. Outlook and most smart phones have their own calendars and other tools as well.
Following these tips can get you into a better use of time management. If you need extra assistance or want to make your schedule even better, speak with business coach, David Guest.